2026 edition · for rideshare and delivery drivers
Your 1099 says more than you were paid. Here is how that gets reported correctly.
A shift and payout log for drivers on any number of platforms: miles valued at the rate for the date driven, platform fees reconciled against what reached your bank, and the standard rate weighed against actual costs before you are locked into one.
Get it — $29Platforms report the gross fare including their own commission and service fees, so a driver paid $31,000 can receive a form saying $42,000. Reporting the smaller number is what produces the letter from the IRS. Report the gross and deduct the fees — the same tax, arrived at the way their computer can match it. The payout sheet checks the two tie out and tells you which week does not.
It reports on-trip miles. Driving to where the work is, waiting between jobs and moving from one job to the next are all deductible too, and none of them are in that number. Log your own miles per shift; the platform's annual summary is a floor, not the figure.
On 25,000 miles split across July 1 the correct deduction is $18,562. A template using the old rate all year gives $18,125; one using the new rate gives $19,000. Several hundred dollars either way, from a date comparison.
Standard mileage rate or actual expenses is chosen in the first year the car is used for the business, and claiming actual expenses that year closes off the standard rate for that vehicle permanently. The workbook computes both from your odometer readings so the choice is made on numbers rather than a guess.
Every figure in the workbook is generated from the same constants file our fifteen calculators read, and each one is printed on the Rates sheet with the IRS page it comes from. Templates with rates typed into cells go stale the year they change, and nobody maintains them. A new edition is published for each tax year.
Other spreadsheets add your numbers up. This one tells you what share of each payment to set aside, which vehicle method is worth more, or what your day counts mean for how the property is treated. That logic is the same logic behind the free calculators on this site.
Every release is put through a structural check, a set of tax regression tests, and a full recalculation of every formula in the file. The last of those found two real defects before anybody downloaded anything.
This is an organizing, recordkeeping and planning tool. It is not tax advice, it does not file anything, and it does not replace a tax professional. It does not cover Employees paid on a W-2, inventory and cost of goods sold, the home-office deduction, depreciation schedules, the QBI deduction, partnerships and S corporations, and state or local tax.
Figures are for the 2026 tax year. Review your final tax treatment with a qualified professional or against applicable IRS guidance.
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The tax logic in this workbook is the logic in these — try them first if you want to see how it thinks before you download anything.